Successful professional events are key to building and keeping meaningful relationships with company clients and partners. Coordinate each aspect closely, from the budget to aesthetics like corporate flowers. Each stage of corporate event planning must be optimized to achieve your company goals and brand. It can be overwhelming to plan, but you can elevate your process through mastering the basic components of professional gatherings. 

 

Here are some tips on how to plan for your corporate event, as well as practical arrangements for corporate flowers that fit the occasion.

7 Corporate Event Planning Needs You Must Not Forget

1. Event Budget

Lay out all your event requirements to create a detailed budget. Estimate the required costs for the event venue, catering and refreshments, tech, lights and sounds, aesthetics, and marketing. Allocate an ample budget for each section. As you go along, keep an accurate record of all your expenses to know where the money goes. This data can also help you in planning future corporate events.

2. Detailed Schedule and Programme

 Successful corporate event planning involves a detailed schedule. Decide on a date and time for your event and begin writing out the programme. Ensure that every attendee is aware of the event schedule and what to expect. Aside from the basic elements of a corporate event, allot time during the program for activity engagement, refreshments, or dining, if applicable.

3. Event Timeline and Logistics

Plan out a realistic timeline, including stages of event preparations, marketing, vendor sourcing, the event itself, and post-activity documentation. For large corporate events, it is recommended to allot preparations several months ahead, while smaller gatherings can only require a few weeks. Use a Gantt chart or standard checklist to make sure nothing is amiss.

 

TIP: Organize your budget, supplier contact, and lead time for technical resources. Lights, sounds, and displays are a crucial part of corporate event planning. Your event timeline can vary depending on the logistics of these components, as well as the size of the event.

4. Spacious Venue

Estimate the total number of expected attendees to find out the ideal size and layout of your corporate event venue. Most venues require advanced booking for large corporate gatherings. Inquire about the rules, maximum capacity, and inclusions for venue bookings. Be sure to get their permission for putting up any decorations, corporate flower arrangements, and tech setups. 

5. Corporate Flowers

Business flowers play a crucial role in corporate event planning. It elevates the aesthetics of your event and creates a vibrant, inviting atmosphere for every guest. There are many types of corporate flower arrangements that can enhance and beautify the venue.

 

• Flower Vase – Elegant flower vases make great centerpieces for banquets. They create a luxurious vibe and instantly uplift the dining experience. Vases are great for company dinners, press conferences, and formal meetings.
• Inauguration Stands – These are gorgeous flower arrangements for entryways and stage setups. Inaugural flowers usually come in standing sprays, making it an eye-catching, warm welcome for corporate events. You can also decorate these with message ribbons that signify the importance of your event.
• Floral Wall & Installations – Company parties, product launches, trade shows, and awards ceremonies won’t be complete without engaging decor. Lush flower walls are a great choice for photo backdrops. They are easy to source, customizable, and versatile. It can be used for photo areas, the main stage, or to decorate aisles and walkways within the venue.

 

TIP: Coordinate with a flower shop in Metro Manila that can provide free same-day corporate flower delivery. This service is extremely helpful for last-minute changes or additions to your floral decoration. It also helps save on costs for flower delivery in Manila, Pasig, Quezon City, and other nearby cities.

6. Catering and Refreshments

Check in with a network of services that provide catering and refreshments for your attendees. Opt for local vendors who can arrive and set up in time for the event. It is also smart to provide options for guests who may have food restrictions, allergies, or special diets.

7. Manpower and Coordination

There must be a dedicated team that leads the event. Assemble section heads and members (hosts, ushers, logistics, catering, registration, media, etc.) before delegating specific sets of tasks and responsibilities to each person. Provide ample training before the event. To identify and mitigate potential errors on the event itself, schedule a dry run a couple of days ahead. This way, you can streamline each stage of the event, from ingress to egress. 

 

Corporate event planning involves various components. Blend together breathtaking corporate flowers, the tastiest refreshments, and eye-catching visual displays to create the perfect event atmosphere. By balancing these elements, you can improve relationships with clients and business partners for the long term.

 

ALSO READ: 6 Types of Corporate Event Flower Arrangements

 

Flower Patch provides quick, hassle-free corporate flower delivery in Metro Manila and nearby provinces. Step up your corporate floral arrangements with our inaugural flowers, standing sprays, wreaths, flower bouquets, and baskets. The right blossoms will elevate the look and feel of your corporate event, no matter the occasion.

Connect with us today and let us know how we can help you.